agodoc is the documentation platform for work agogy in Switzerland. Right after the situation, professionals record what they observed, spoken or typed. agodoc brings the observations into a structure and condenses them into drafts for weekly and final reports. A professional reviews every report and approves it.
With professional foundations from the Institut für Arbeitsagogik IfA.
agodoc is deliberately simple. Work-agogy professionals see two areas: Capture and Reports. In four steps an observation becomes an approved report.
The professional selects the client by an internal code and records what happened. Right on the phone, right after the situation. Speak or type. Standard German or Swiss German dialect. Full sentences or keywords.
agodoc brings the observations into a structure. Observations and professional assessments stay clearly separated. Developments, links to goals and agreed measures are recorded traceably. If important details are missing, the voice coach asks about them. The professional checks and adds.
agodoc brings the notes of a period together into a draft for a weekly or final report. The draft builds on the documented details. The institution's house style, glossary and templates feed into it. This reduces the gathering and the phrasing. That leaves more time for the professional review.
A professional reviews the draft, revises it or returns it for additions. Only then is the report approved. Every report has a clear status: Draft → In review → Approved → Exported. Approved reports stay unchanged and can be exported as a PDF.
See how agodoc works in everyday practice. The interactive demo leads through seven steps, from the first note to approval. All people and content shown are invented sample data.
Work-agogy professionals sign in with their existing account — no new password needed.
Click the element marked in red inside the app — or browse with the arrows.
A short observation is a good start. The voice coach helps to add important details and to tell professional assessments apart from observations.
Worked with M.K. in the atelier this morning. He was focused and finished the series.
How did you notice that M.K. was working with focus?
He worked on the series for an hour without interruption and completed every piece.
Does that show a change compared with earlier observations?
Last week he asked for a break after about half an hour.
The details and the assessments come from the professional. agodoc helps to record them clearly and traceably.
agodoc supports structuring and phrasing. Experience, context and professional judgement stay with people. That is why every report starts as a draft.
We call this understanding Human in Control. In agodoc this means: every report leaves the institution only after a professional has reviewed and approved it.
An AI system must be able to explain and justify its decisions and results to the people who work with it. In agodoc, every report draft builds on documented notes, AI texts are labelled, and the path from note to report stays traceable.
Responsibility rests with people, with clear roles along the whole chain, from the data to the decision. In agodoc, work-agogy professionals document, team leaders approve, and the institution owns house style and access. The AI suggests. The professional decides.
It must be possible to describe and verify how an AI system reaches its results and which data it uses. Before first use, the app explains what the AI does, shows which service runs where, and labels every generated text.
* Accountability, Responsibility and Transparency (ART) are design principles for AI systems that do justice to human values, formulated by Virginia Dignum.
Source
The full validg position: validg.ch/haltung
Work-agogy documentation contains sensitive personal information. Protecting it is part of how agodoc is built.
Janus, agodoc's pseudonymisation, replaces personal details in the text with placeholders before it is passed to a language model. The mapping back to the original details stays on our own infrastructure. Each institution works in a separate data area and manages its own access.
The institution decides which professional roles document: work-agogy professionals, social pedagogues, psychologists and other professionals. They capture notes and edit their own reports. Team leads review and approve. Administration manages the team and the access. Access is granted by invitation from the institution. Editing status and approvals stay traceable.
AI-generated texts are labelled. Before first use, agodoc explains which tasks the AI takes on. Professionals can review, edit and correct suggestions. A preview shows how personal details are replaced with placeholders before processing by a language model.
In the client portal, clients can write their own notes and give feedback. This lets their perspective complement the documentation.
agodoc is a product by validg from Nottwil. We develop responsible AI for organisations in social work and work integration in Switzerland.
Behind agodoc are Jeannine Germann and Patrik Germann. Jeannine Germann connects business development with practice and training. She teaches AI in report writing in the training of work-agogy professionals and is rooted in the network of work agogy and social work. Patrik Germann is responsible for the technology. He developed the Janus pseudonymisation and has been building AI infrastructure for social institutions since 2017. Data protection, transparency and human control have shaped our development from the start.
The Institut für Arbeitsagogik IfA contributes professional content from work agogy to the training and the further development of agodoc. Case-related assessments, the review of report content and the approval stay with the responsible professionals of the institution using it.
From our own group: AI platform and pseudonymisation (Janus) by AIPuna, engineering and operations by TOBG.
agodoc can be used by institutions that accompany clients in everyday work and want to document progress, situations and competences as the basis for their reports.
For the 2027 pilot phase we are looking for institutions that want to test report quality and time savings in practice. How traceable are the reports? How well do structure and language fit everyday work? How much writing effort can be reduced? We explore these questions together with your team. During the pilot phase we align report formats with the requirements of your institution and of disability insurance (IV), social services and the cantons.
[email protected]Jeannine Germann · validg
